Start simple today, scale smoothly tomorrow.
Get the essentials without complexity: manage jobs, keep your calendar accurate, and give customers faster updates from one dashboard.
Why small businesses choose Intrflex
£0
For up to 3 users
£0 onboarding
No onboarding costs
£0 setup
No setup fees
Move from admin overload to clear daily control
Most small teams lose hours jumping between spreadsheets, chat threads, and paper notes. Intrflex keeps everything attached to the job.
Without a system
- - Quotes, schedules, and notes are spread across different tools.
- - Job updates depend on calls and message threads.
- - Invoices wait because details are hard to collect.
- - The owner spends too much time coordinating instead of growing the business.
With Intrflex
- + Create quotes, assign jobs, and track completion in one place.
- + Field updates sync instantly to the office view.
- + Capture notes and sign-off for faster invoicing.
- + Spend more time winning work and less time chasing admin.
Everything you need to run jobs with confidence
The free plan includes practical tools that help smaller teams stay organised and responsive from first quote to final invoice.
Quote to job flow
Turn approved quotes into scheduled jobs with no rekeying.
Smart scheduling
Plan work by priority and team availability in minutes.
Real-time job updates
See progress from site without chasing messages.
Customer history
Keep contacts, sites, and previous work together.
Task visibility
Track who is doing what and what is due next.
Business insights
Spot bottlenecks and improve turnaround over time.
See how a 3-user team can run the whole job flow.
This is the kind of day the free plan is built for: one person handling office admin, one person coordinating jobs, and one person updating work from site.
Quote stage
The enquiry becomes a clear quote
Ready to bookCustomer
Oak Street Dental
Existing client
Scope
Heating repair
Urgent visit requested
Scheduling stage
The job is booked without extra re-entry
ScheduledOn-site stage
Progress updates come back to the office instantly
In progressNotes
Fault identified
Office can see the update immediately
Photos
3 uploaded
Saved against the job record
Completion stage
Sign-off is captured before anyone forgets the details
ApprovedInvoice stage
The office sends the invoice from the same record
SentSmaller teams see the difference on day one.
One shared system removes the manual steps that cost small businesses time and money every day.
Quote turnaround
2x faster
Templates cut build time
Admin per job
-22%
Less duplicate entry
First-time completion
93%
Better job preparation
Invoice cycle
Same day
Straight from the job record
Illustrative benchmarks based on common trade workflows
Office, field, and customers all see the same story.
When a small team shares one live job record, you stop chasing updates. The office knows what is happening, the person on site has the right context, and customers get a clearer experience.
- 1 Dispatch sees progress without calling the crew.
- 2 The person on site has job details, notes, and files in one place.
- 3 Customer updates happen faster and with fewer surprises.
- 4 Completion details are already there when it is time to invoice.
Each role gets exactly what they need.
Whether you are running the business, managing the office, or working on site, the free plan is built around how small trade teams actually operate.
Business owner
Run the business, not the admin
See what is happening across all jobs at a glance without being the person who has to coordinate every handoff.
- • Live job overview
- • Revenue and invoice status
- • No chasing updates
- • Full job history on demand
Office coordinator
Keep the schedule tight and the admin clean
Turn incoming enquiries into quotes, confirm bookings, and make sure nothing falls between office and field.
- • Quote and book jobs
- • Manage customer records
- • Track task progress
- • Keep the field team informed
Field worker
Show up prepared, close jobs fast
Access job details, capture updates, add photos, and collect customer sign-off from the Intrflex mobile app on site.
- • Job details on any device
- • Add notes and site photos
- • Log work done and materials
- • Capture customer sign-off
Start free, get organised, then scale without switching systems.
The best small-team setup is the one you can actually start now. Intrflex gives you a simple path from first quote to a more repeatable, profitable workflow.
Start with the basics
Bring quotes, scheduling, customer records, and job updates into one shared system from day one.
Run a cleaner daily workflow
Keep office admin and site updates attached to the same job so work stops falling through the gaps.
Close jobs and invoice faster
Use sign-off, notes, and photos already stored on the job to speed up completion and billing.
Add users when you are ready
Move beyond the free plan as the business grows, without rebuilding your process or losing history.
Practical features that make the day run smoother.
Beyond the core job flow, Intrflex includes tools that handle the smaller friction points that slow small teams down — so you stop relying on workarounds.
Mobile access
Access job details, log updates, and capture photos from any device on site. No desktop or printed job sheet required.
File and document storage
Store compliance certificates, site photos, and job documents against the right record, not in an email thread.
Status notifications
Get alerts when a job changes status, a quote is approved, or a task deadline is approaching so nothing slips.
Business reporting
See job volumes, outstanding work, and invoice status in one simple overview without building a spreadsheet.
Compliance and site notes
Record access requirements, hazard notes, and completion checklists on every job for a cleaner paper trail.
Shared scheduling calendar
Plan who is doing what and when from a calendar that reflects the actual job load, not a best guess.
Know who called, what was promised, and what needs doing next.
Small teams lose work when customer details sit in inboxes, notebooks, or memory. Intrflex keeps contact history, quotes, and upcoming work attached to the same record so follow-ups do not slip.
- 1 Keep customer details, site notes, and previous jobs in one shared place.
- 2 Turn conversations into quotes and scheduled work without retyping details.
- 3 See the next follow-up clearly instead of relying on memory.
- 4 Give every user enough context to pick up the job and move it forward.
Keep Intrflex working alongside the systems you already use.
Small businesses rarely switch everything at once. Intrflex connects to the tools you already rely on so the free plan fits into your existing workflow from day one.
QuickBooks
AccountingSync invoices and payments without double entry.
Xero
AccountingKeep cash flow and financial records aligned automatically.
Send quotes, booking confirmations, and job updates automatically.
SMS
CommsKeep customers informed with automated job status messages.
Small teams feel the difference quickly
"We went from juggling spreadsheets to a live dashboard in two weeks."
J. Patel
Ops Director
Northside Facilities
"Our crews trust the schedule now because it actually stays up to date."
L. Nguyen
Field Manager
UrbanWorks
"Quotes go out faster, and we can turn them into jobs without re-entering everything."
A. Carter
Estimating Lead
Summit Services
Questions small businesses ask before starting
Everything you need to know about the free plan for 3 users and under.
Is Intrflex really free for 3 users? + -
Yes. Intrflex is free for up to 3 users, so smaller businesses can set up a reliable workflow before moving to a paid tier.
Are there onboarding costs or setup fees? + -
No. The free plan has no onboarding costs and no setup fees for teams with up to 3 users.
What is included in the free plan? + -
You get core job management capabilities including scheduling, quoting, task tracking, and customer records in one platform.
Who should use this free plan? + -
It is ideal for small service businesses, owner-operators, and growing trade teams that need structure without heavy setup.
Can I upgrade later without losing data? + -
Yes. As your team grows, you can upgrade plans while keeping your job history, contacts, and workflows.
How quickly can we get started? + -
Most small businesses can start quickly. Book a demo and we will map the setup around your current process.
Want the free 3-user setup mapped to your workflow?
Book a demo and we will show how quoting, scheduling, job updates, and invoicing would run for your team without onboarding costs or setup fees.