Built for day-to-day operations
One job record
Quote, schedule, photos, sign-off, invoice
Live visibility
Office and field stay in sync
Cloud-based
Access anywhere, any device
What changes
From scattered tools to one source of truth
Intrflex replaces the handoffs that slow jobs down—so status, files, and approvals stay attached to the job.
Disconnected workflow
- - Quote details live in one place, scheduling in another.
- - Updates get buried in calls, texts, and WhatsApp threads.
- - Photos and notes sit on phones instead of in the job record.
- - Invoices stall while you chase the final details.
Intrflex workflow
- + Quote-to-job in one record—no rekeying and fewer mistakes.
- + Live status updates keep dispatch and techs aligned.
- + Photos, notes, and sign-off stay linked to the job.
- + Invoice from the job as soon as work is complete.
Keep everyone aligned
Office, field, and customers all see the same story.
When the job record is live, you stop chasing updates. Teams know what’s next, customers get clearer comms, and nothing slips through gaps.
- 1 Dispatch sees progress without calling the crew.
- 2 Techs have site details, forms, and files on mobile.
- 3 Customer updates happen faster and with fewer surprises.
Core capabilities
Everything you need to run the job
Built for trade operations: fewer admin loops, cleaner records, and faster movement from quote to completion.
Quoting that converts
Build clear quotes faster and turn approvals into scheduled work.
Scheduling and dispatch
Assign the right crew and keep the plan updated as the day changes.
Live field updates
Track job status, notes, and photos in real time—without chasing calls.
Contacts and site history
Keep client details, locations, and job history organised in one place.
Resources and assets
Track tools, equipment, and stock so crews arrive prepared.
Reporting and visibility
Spot what’s profitable, what’s delayed, and where admin time leaks out.
See it in action
A live job record, end to end
A quick example of how updates flow through Intrflex during a typical day.
Job snapshot
Unit 14 - Emergency callout
On-site update
Findings captured
Notes and photos are saved to the job so the office can see what’s happening without a call.
Completion
Customer approved
Sign-off, photos, and materials used are stored against the job record.
Invoice issued
Ready for payment
Because everything is on the job record, invoicing is quick and consistent.
Integrations
Connect the tools you already rely on
Keep your workflow tidy: sync key data and reduce manual re-entry across the stack.
Xero
AccountingSend invoices and keep finances aligned.
QuickBooks
AccountingConnect billing and keep records consistent.
Email + SMS
CommsSend quotes, reminders, and updates faster.
Exports
ReportingPull data out for audits, analysis, and ops review.
Security and control
Protect job data without slowing work down
Secure storage, clear permissions, and audit-friendly exports—so teams move fast and records stay accountable.
Granular permissions
Control who can view, edit, approve, or export records.
Automatic backups
Job history and files are protected by routine backups.
Secure file storage
Keep photos, notes, and documents stored safely against the job.
Activity visibility
Track updates and changes to keep work transparent.
Customer voice
Teams feel the difference quickly
"We went from juggling spreadsheets to a live dashboard in two weeks."
J. Patel
Ops Director
Northside Facilities
"Our crews trust the schedule now because it actually stays up to date."
L. Nguyen
Field Manager
UrbanWorks
"Quotes go out faster, and we can turn them into jobs without re-entering everything."
A. Carter
Estimating Lead
Summit Services
FAQ
Platform questions, answered
If you want a quick walk-through for your team size and workflow, book a demo.
What does Intrflex replace? + -
Intrflex is designed to reduce tool sprawl by bringing quoting, scheduling, job updates, and invoicing into one platform. Many teams use it to replace spreadsheets, shared calendars, and scattered job notes.
Can both office and field teams use it? + -
Yes. Office teams schedule and dispatch work while field teams update job status, notes, and photos—so everyone stays aligned in real time.
How does the workflow usually start? + -
Most teams start with their quoting and scheduling process, then expand into job updates, forms, and invoicing as they standardize the job record.
Do you support Xero or QuickBooks? + -
Yes. Intrflex can connect to Xero or QuickBooks so invoicing and financial records stay aligned without double entry.
What happens in a demo? + -
We map your current process, show the relevant workflows in Intrflex, and outline a rollout plan for your crew and data.
Want to see Intrflex on your workflow?
Book a demo and get a tailored rollout plan for your office and field teams.