Time tracking and timesheets for field teams.

Track crew hours with GPS check-ins and job-linked timesheets. Review recorded time, deductions, and approval history before preparing payroll.

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A mobile GPS check-in connected to an individual timesheet in Intrflex

Time tracking for teams that move job to job.

When people move between sites, vans, and jobs, Intrflex keeps every entry tied to where work happened, what it belongs to, and who approved it so office, supervisors, and payroll work from the same record.

Connect recorded hours with job management and keep customer documents together with quoting and invoicing.

Why teams replace manual timesheets

GPS + site radius

Verified start and finish context

Job-linked time

Hours linked before approval

Rules, notes, edits

Payroll-ready review trail

Built for field teams, supervisors, and payroll

GPS timesheets for field teams.

Record hours against a job, review deductions and changes, then approve totals before preparing payroll.

GP

GPS check-ins

Capture live location at the point of clock-in.

BG

Shift duration

Keep the shift running between clock-in and clock-out.

RC

Radius checks

Check clock-in location against configured job sites and company bases.

JB

Job allocation

Attach hours to the correct job.

TZ

Timezone support

Normalize times for teams working across regions.

RD

Time deductions

Review recorded deductions alongside shift totals.

Review timesheets with the context you need.

Review recorded locations, job assignments, deductions, and approval history together before preparing payroll.

Clock-in context

GPS

Recorded location

Hours allocation

Jobs

Linked work records

Timesheet review

Approval

Reviewer and date

Shift totals

Deductions

Visible adjustments

Recorded time and review context for field teams

Keep attendance, rules, and approvals moving.

The most useful time-tracking systems do more than capture hours. They help supervisors keep the day accurate before issues pile up at the end of the week.

01

See who is active

Live entries show who is on site, who is still clocked in, and where coverage may be missing.

Faster response
02

Prompt the right location

GPS and site-radius checks help crews start shifts in the right place and against the right work.

Cleaner clock-ins
03

Apply payroll rules consistently

Deductions and timezone handling stay attached to the same record instead of being fixed later.

Fewer corrections
04

Keep approvals moving

Supervisors can review missing context, manual changes, and flagged entries before sign-off becomes a bottleneck.

Shorter review
05

Close the period cleanly

Payroll receives approved totals that already carry the right job, notes, and audit context.

Less rework

Review job-linked hours before payroll.

We will walk through GPS check-ins, job-linked hours, approvals, and payroll export using the way your team actually works.

Book a time tracking demo

20 minutes. Built around your field workflow.

October offer · 50% off your first 3 months on every plan. Available this month.

No spam. Your details are never shared or sold.

After you submit, we arrange your demo and walk through your workflow. We agree setup and training with you based on your team and data.

or
Prefer a set time? Book directly with our sales team

What the demo will cover

  • On-site proof: See how GPS check-ins and site-radius matching confirm where shifts start.
  • Job-linked hours: Follow time into the right job before approval.
  • Payroll review: Review deductions, notes, and adjustments in one place.
  • Clean export: See how approved totals and deductions are reviewed before preparing payroll.
  • 50% discount for 3 months: Book a demo and lock in your exclusive discount.
No pressure. We will tailor the demo around how your team currently captures time, handles disputes, and prepares payroll.

From arrival to approval, every step stays connected.

The timeline shows what happened on site, where the time went, and what was reviewed before payroll.

Clock-in

Arrival verified

GPS confirmed
Site radius confirms the crew is in the right place before the shift begins.

Set the rules once, keep timesheets consistent.

Intrflex gives teams one place to control how time is treated before approval, so the process stays consistent across sites, supervisors, and payroll periods.

  • 1 Keep deductions and timezone handling attached to the entry itself.
  • 2 Make job allocation part of the same workflow as the clock-in.
  • 3 Keep manual edits and approval decisions visible with an audit trail.
  • 4 Give payroll a cleaner period-end handoff without rebuilding the week in spreadsheets.

Policy controls

Timesheet rules

Applied before approval
Rounding 15 min

Shift totals normalized before review

Consistent treatment across teams and supervisors

Break handling Applied

Deductions remain visible in the same record

Recorded deductions remain visible for review

Audit history Tracked

Approvals and manual edits stay visible

Supervisors and payroll can see what changed and why

GPS clock-in bases

3 of 5 configured

Standard plan

Head office

Manchester · coordinates confirmed

Primary

Leeds depot

Leeds · coordinates confirmed

Extra

Sheffield yard

Sheffield · coordinates confirmed

Extra
Radius checks run against all configured bases at clock-in.

Clock in from any of your regular sites.

Add your depots, yards, and satellite offices as named clock-in bases so radius checks work wherever your team starts the day, not just from the main company address.

  • 1 Keep the main company address as the primary clock-in base.
  • 2 Add up to five extra bases on Standard, or unlimited on Professional.
  • 3 Each base uses address-finder autocomplete to confirm GPS coordinates.
  • 4 Radius checks run against every configured base automatically at clock-in.

Each team sees the part of time tracking they need.

Crews record time against jobs, managers review entries, and payroll can use approved totals.

Office

Review what changed

See location, notes, and policy-applied deductions in one view.

  • • Approval queue
  • • Entry context
  • • Exception review

Field

Clock in without admin

Start shifts quickly and keep hours tied to the work being done.

  • • Fast check-in
  • • Job selection
  • • Notes and photos

Payroll

Prepare payroll totals

Receive approved totals with rules already applied and audit history intact.

  • • Clean exports
  • • Rule-applied totals
  • • Adjustment trail

Control who sees, edits, and exports time.

Sensitive pay and location data stays restricted to the people responsible for review and payroll.

AWS hosting Encrypted storage Role-based access Audit-ready exports

Granular permissions

Control who can edit, approve, or export timesheets.

Automatic backups

Time history is protected by routine backups.

Secure data storage

Location, pay, and approval data stay protected end to end.

Activity visibility

Track changes and sign-off history for accountability.

Time tracking, explained.

Quick answers to the questions teams ask when replacing manual timesheets.

How do teams prove a clock-in happened on site? +

Clock-ins can capture live GPS location and radius checks so supervisors can confirm the shift started at the right site.

Can timesheets be linked to jobs? +

Yes. Intrflex can link hours to the correct job before approval.

What happens before payroll export? +

Approvers can review totals, breaks, notes, and adjustments before sending timesheets on to payroll.

Do you support multiple time zones? +

Yes. Timezone handling keeps entries consistent for teams working across regions.

Can managers see when an entry was changed? +

Yes. Manual edits and approvals are logged with an audit trail so changes stay visible.

Review job-linked hours before payroll.

Book a demo to walk through clock-ins, approvals, and export with your workflow.

Book a demo Talk to sales