Office
Review what changed. See location, notes, and policy-applied deductions together before signing off the period.
- Approval queue
- Entry and location context
- Exception and edit review
Time tracking for teams that move job to job.
When people move between sites, vans, and jobs, keep every entry tied to where work happened, what it belongs to, and who approved it. Your office, supervisors, and payroll work from the same record.
Connect recorded hours with job management and quoting and invoicing. Invoicing supports UK domestic reverse charge VAT and syncing to Xero or QuickBooks.
Review the hours behind each job.
Select a day to see the job, clock-in location, and deduction behind the total.
Jamie Lane
Field engineer · 5–11 October 2026
- Recorded
- 40h
- Deductions
- 2h 30m
- Pending approval
- 1
| Day | Job | Check in | Check out | Deduction | Total | Approval |
|---|---|---|---|---|---|---|
| JOB-1042 | 08:00 | 16:30 | 30m | 8h | Approved | |
| JOB-1045 | 08:00 | 16:00 | 30m | 7h 30m | Approved | |
| JOB-1048 | 08:00 | 17:00 | 30m | 8h 30m | Approved | |
| JOB-1049 | 08:00 | 16:30 | 30m | 8h | Approved | |
| JOB-1050 | 08:00 | 16:30 | 30m | 8h | Pending |
Mon 05 Oct · Eastgate offices
JOB-1042 · First-floor installation completed.
✓ Clock-in within the configured location radius
- Clocked time
- 08:00 – 16:30
- Deduction
- − 30 minutes
- Time after deductions
- 8h
Tue 06 Oct · Leeds depot
JOB-1045 · Depot maintenance visit completed.
✓ Clock-in within the configured location radius
- Clocked time
- 08:00 – 16:00
- Deduction
- − 30 minutes
- Time after deductions
- 7h 30m
Wed 07 Oct · Riverside apartments
JOB-1048 · Stayed on site to finish the handover.
✓ Clock-in within the configured location radius
- Clocked time
- 08:00 – 17:00
- Deduction
- − 30 minutes
- Time after deductions
- 8h 30m
Thu 08 Oct · Sheffield yard
JOB-1049 · Equipment checks completed at the yard.
✓ Clock-in within the configured location radius
- Clocked time
- 08:00 – 16:30
- Deduction
- − 30 minutes
- Time after deductions
- 8h
Fri 09 Oct · Demo Park
JOB-1050 · Site work finished. Ready for supervisor review.
✓ Clock-in within the configured location radius
- Clocked time
- 08:00 – 16:30
- Deduction
- − 30 minutes
- Time after deductions
- 8h
- GPS clock-ins and live attendance
- Capture location when a shift starts and check it against the job site or a company base. Live entries show who is still clocked in, so supervisors can follow up on missing clock-outs.
- Hours, notes, and photos against the job
- Crews select the job when recording time. Notes and photos stay with the entry, giving the office the detail it needs to review hours and understand labour costs.
- Deductions and timezone handling
- Keep break deductions visible alongside shift totals. Timezone handling keeps entries consistent for teams working across regions, with adjustments available to review before approval.
- Approvals, edit history, and payroll exports
- Check recorded hours, deductions, notes, and manual changes before sign-off. Approval history keeps the reviewer and decision visible, and payroll receives approved totals with their audit trail.
From arrival to approval, every step stays connected.
Follow the shift as it happens. Supervisors can see active entries, check location and job allocation, and resolve missing details before the week reaches payroll.
Arrival captured
GPS and the configured site radius give supervisors the location context behind the clock-in.
Hours allocated
The entry is attached to Job 1542 and the Labour cost code, keeping the hours with the work.
Breaks applied
Policy deductions stay visible alongside the running shift, ready for review.
Notes and photos saved
The crew records what happened on site, so the approver has context without chasing a separate update.
Shift ready for sign-off
Clocked time, deductions, timezone handling, and manual changes can be checked before approval.
Eastgate · Job 1542
Jamie Lane · Labour
- Clock in
- 07:12 · GPS captured
- Clock out
- 16:45
- Clocked time
- 9h 33m
- Break deduction
- 30m
- Notes and photos
- 2 notes · 3 photos
- Approval
- Awaiting review
9h 03m
After the recorded break deduction
13:20 · First-floor installation finished. Photos attached for the supervisor.
Shift calculation
15-minute rounding · 30-minute break
- Recorded clock in
- 08:02
- Recorded clock out
- 16:35
- Rounded shift
- 08:00 to 16:30
- Shift duration
- 8h 30m
- Break deduction
- − 30m
8h
Time available for approval
Set the rules once, keep timesheets consistent.
Control how time is treated before approval, so the process stays consistent across sites, supervisors, and payroll periods.
- Apply configured rounding and break deductions, with the calculation visible for review.
- Keep timezone handling attached to the entry for teams working across regions.
- Make job allocation part of the clock-in workflow.
- Keep manual edits and approval decisions visible with an audit trail.
- Pass approved totals to payroll without rebuilding the week in spreadsheets.
Check clock-ins at jobs and depots.
Keep your main company address as the primary base, then add depots, yards, and satellite offices with confirmed GPS coordinates. Radius checks run against all configured bases at clock-in.
Standard includes up to five additional bases. Professional supports unlimited bases. Compare plans.
See journeys between jobs with mobile user tracking, or office activity with desktop monitoring. Both are additional modules.
Each team sees the part of time tracking they need.
Crews record time against jobs, managers review entries, and payroll uses the approved totals.
Field
Clock in without the extra admin. Start shifts quickly and keep hours tied to the work being done.
- Fast GPS check-in
- Job selection
- Notes and photos from site
Payroll
Prepare payroll from approved totals, with the deductions and review history already attached.
- Approved exports
- Rule-applied totals
- Adjustment and approval trail
Control who sees, edits, and exports time.
Sensitive pay and location data stays restricted to the people responsible for review and payroll. Give each person the access their role needs.
Entry history
Job 1542 · Jamie Lane
- 07:12 · Jamie Lane
- Clock-in recorded
- 13:20 · Jamie Lane
- Site note added
- 16:45 · Jamie Lane
- Clock-out recorded
- 17:05 · Supervisor
- Break deduction reviewed
- 17:10 · Supervisor
- Entry approved
The entry keeps its recorded time, adjustments, and approval history together.
Timesheet questions.
Can I see changes before approving time?
Yes. Review manual edits, notes, deductions, and approval history alongside the recorded hours.
Do hours stay linked to the job?
Yes. Recorded time stays connected to the selected job, so you can review labour against the work. Explore job management.
Can I export timesheets after review?
Yes. Review and approve totals before preparing payroll exports. You can also generate a PDF of the weekly timesheet.
How do teams prove a clock-in happened on site?
Clock-ins can capture live GPS location and radius checks so supervisors can confirm the recorded start was within the configured job site or company base.
Do you support multiple timezones?
Yes. Timezone handling keeps entries consistent for teams working across regions, with start and finish timezone details available on the record.
Who can view, edit, and approve timesheets?
Role-based permissions restrict access to sensitive pay and location data. Control who can edit, approve, and export entries, with manual edits and sign-off recorded in the audit history.
Can I keep pay and location details private?
Yes. Restrict who can view and export timesheets, so sensitive employee information is only available to the people who need it.
See your team's week in Intrflex.
Walk through clock-ins, job-linked hours, and payroll review in a demo built around your team.
Prefer to speak first? Talk to sales.