If you’ve ever sat scratching your head over a quote and thought, “There must be an easier way to do this,” you’re not alone.
For many trade business owners, quoting can feel like a time drain: you're a naturally hands-on person, and you'd be much happier getting stuck in on-site. Analysing material costs and labour details to present them for customers is hard work, and it’s easy to lose valuable hours to it.
Modern quote software saves the headache.
The right tool helps you create professional quotes, speed up your sales process, and win more work, all without sorting through agonising paperwork and clicking around on software that you don't understand.
This guide breaks down what makes the best quote software in 2025 and shows how Intrflex helps trade businesses create accurate quotes faster and turns wasted admin hours into billable work.
What is Quote Software?
Quote software is a tool that allows trade businesses to quickly create and send professional quotes without the need to design them from scratch every time.
It lets business owners pull in real‑time material and labour costs, add clear job details, and use branded templates to produce well‑designed quotes that impress customers.
Modern tools, like Intrflex, can also track accepted quotes, convert them into jobs, and generate invoices, helping you stay organised while you flesh out the calendar with more jobs.
Why Quote Software Matters for Contractors
Professional quotes build trust from the very first interaction. When your documents are well‑designed, include your logo, and clearly show material and labour costs, it’s far easier for customers to accept and you to get the ball rolling.
A smooth sales process also makes a difference. With built‑in electronic signatures, clients can approve your quotes instantly without chasing or handling extra paperwork.
Sending accurate sales quotes helps avoid disputes later. By using real‑time prices for materials and labour, your quotes stay up to date and reflect the true cost of the job.
Finally, the right quote software prevents double handling. No more copying figures from an estimate into Excel and then again into an invoice, saving you time, reducing errors, and keeping your workflow efficient.
Thanks to these benefits, quoting software is quickly becoming standard practice. With the quoting software market valued at £1.1 billion in 2024 and projected to hit £2.4 billion by 2033, more and more businesses are adopting it to stay competitive.
4 Things to Look for in Your Quoting Software
The best professional quotes software can cut your admin time in half and make your tech-inflicted headaches fade away. When choosing a tool, here’s what to prioritise:
1. Fast, Accurate Quoting
Your software should make it easy to create quotes in just a few clicks.
Look for features like a built‑in pricing library, pre‑set material and labour costs, and the ability to adjust margins without redoing the maths. This confirms every quote is accurate and ready to send quickly.
2. Professional, Branded Quotes
First impressions matter. Well‑designed quotes with your logo, clear itemised details, and easy‑to‑read layouts make it a no-brainer for customers to accept.
Even better, tools that support electronic signatures mean your accepted quotes can be approved right on a customer’s phone, with no back‑and‑forth with paper or PDFs.
3. Seamless Workflow from Quote to Job
The right software will connect quotes to the rest of your workflow. Accepted quotes should flow directly into job management, where you can assign tasks, manage your team, and track progress.
Experience Smarter Field Service Management
Ready to see how Intrflex can transform your workflow? Book a free demo and discover how easy it is to manage jobs, teams, and tasks from a single powerful platform.
Book a demo4. Mobility and Ease of Use
For busy contractors, the ability to create, edit, and send quotes from a phone or tablet is essential. A mobile‑friendly platform lets your team view documents, capture e‑signatures, and keep jobs moving, even from site.
Choosing quoting software with these features keeps your working day flexible and guarantees a smoother customer experience, from quotation to billing.
What to Avoid in Quoting Software
The wrong quote software can waste time and cost you work. Avoid tools with these common problems:
Slow Quoting Processes
If it takes more than a few clicks to create quotes, or there’s no library of tasks and pricing, you’ll spend hours chasing details.
Unprofessional Sales Quotes
Hard-to-read documents, lack of templates, and no electronic signatures make it harder for customers to accept and delay accepted quotes.
No Workflow Integration
Tools that don’t link to project management, invoicing, and accounting will create double handling and mistakes.
Poor Mobility
Without a reliable mobile app or offline access, your team loses the ability to quote, edit, and track jobs straight from site.
How to Speed Up Your Quoting Process
If your quoting process feels slow and admin‑heavy, the right quote software can turn hours of paperwork into a workflow that wins jobs faster. Here are some tips on speeding up your quoting process:
- Set up your default pricing library with standard labour costs, material costs, and margins.
- Create branded templates so your team can send well‑designed quotes in just a few clicks.
- Use software features to adjust itemised costs, add discounts, or calculate VAT automatically.
- Send quotes with electronic signatures and get instant feedback when a customer accepts.
- Convert accepted quotes into jobs; assign your team, manage tasks, and track progress in the same tool.
- Generate invoices and collect payments without switching apps, improving cash flow and reducing admin.
Our Software in Action: Flooring Contractor
At Intrflex, we allow our customers to make and send quotes in minutes, track approvals, and turn them into invoices with a single click. We keep all of your quotes, discounts, and customer details in one place so you can get admin over and done with, ASAP. Interested? Take a look at one of our client examples.
A floor care business quoted a large kitchen floor refit. Here’s how they made light work of the quotation process using Intrflex:
- They pulled itemised material rates plus labour rates.
- Generated a professional quote in under 15 minutes that clearly broke down costs.
- Sent it out, and the client signed electronically: no waiting on email replies.
- The accepted quote became a tracked job, with tasks assigned and scheduled.
- After completion, they instantly sent an invoice and collected payment online.
The entire process cut admin time by over 70%, with the client commenting that they were impressed by the professional, speedy process.
Make Accurate Quotes and Fill Out Your Schedule
The aim of the game in a trade business is to make more money with less faff, right?
Intrflex helps you create professional quotes, send them in a few clicks, and turn accepted quotes into jobs, without the tedious admin that slows teams down. It gives trade businesses a complete system covering sales quotes, project management, invoicing, and CRM all in one.
You can impress prospects, keep your sales moving, and focus on completing more jobs.
Ready to save time, fill your schedule and make more money for your business? Book a demo with Intrflex today.
Frequently Asked Questions
Each quote can include job details, itemised labour and materials, and clear pricing, so your customers know exactly what they’re accepting.
The platform uses pre‑built templates, a pricing library, and easy‑to‑edit details, so your team can start creating professional quotes in minutes.
This means your customers get a clear, accurate document, reducing back‑and‑forth questions and helping more quotes get accepted. Intrflex also gives you the ability to store and reuse this information for faster quoting next time.
Templates automatically comply with UK VAT requirements and EU regulations, so your professional sales quotes are accurate and ready to send without extra admin.
With built‑in estimating software, Intrflex uses real‑world material costs and labour rates to help you create accurate quotes and avoid pricing guesswork. Customers can easily review, approve, and sign with electronic signatures, speeding up accepted quotes and helping you win more work.
Plus, Intrflex includes an internal CRM to manage contacts, leads, and full customer history, so your sales process stays organised from first enquiry to invoice. And if you need help, our support team is always on hand, so you get answers that keep your business moving.
