Landscaping management software.

Manage landscaping jobs, quotes and invoices in one place. Keep your team, plans and customers connected, from the first site visit to the final planting.

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Less chasing. More creating.

Isometric garden design with a lawn, paved terrace, trees and pergola
Your next project, taking shape.
Garden design & buildHard landscapingSoft landscapingGrounds maintenance

From the first quote
to the final invoice.

Price the work, organise your crew and follow up on payment. Explore each stage below.

Explore landscaping jobs, quotes and invoices

A clear plan.
A team in the know.

Schedule the work, assign your crew and record progress with site notes and photos. Everyone knows where to be and what comes next.

Explore job management ↗
JOB / LG-024In progress

The Wilson garden

Garden redesign · Team: Alex & Sam

LAWNTERRACE
  1. ✓ Site preparation Complete
  2. ✓ Paving & edging Complete
  3. 3 Planting & finishing In progress

Quotes as considered
as your designs.

Bring labour, plants and materials into a clear, itemised quote. Keep the agreed scope with the customer record so you can move into the job with the details to hand.

Explore quotes & invoicing ↗
QUOTE / Q-024Draft quote

The Wilson garden

A clearer picture of the work ahead.

Site preparation & labour
£2,400
Porcelain paving & materials
£3,200
Plants, soil & turf
£1,200
Example total excluding VAT£6,800

Try adding the pergola to update the example quote.

Good work deserves
a tidy finish.

Create invoices linked to the job and customer. Send them by email, keep track of their status and give customers an online payment route when payments are configured.

Try the customer payment example ↓
INVOICE / INV-024Awaiting payment

A garden, delivered.

The Wilson garden · Final landscaping works

£6,800Example invoice, excluding VAT
Linked job
LG-024
Customer
Jamie Wilson
Delivery
Sent by email

Job completed → Invoice sent → Payment recorded

Job plans and drawings.
Accessible on site.

Open the paving layout or check a dimension from a phone or tablet. Drawings stay attached to the job, ready when your team needs them.

See jobs on mobile in a demo ↗
‹   Job LG-024Attachments

The Wilson garden

Choose a drawing to preview
12.0 m8.0 mNEW LAWNPAVING KITCHENLIVING SPACEENTRANCESTUDYGROUND FLOOR
Garden site plan.pdfAttached to job LG-024

Automations for
landscaping teams.

Set rules for the follow-ups you handle most often. Choose an example below to see the steps.

Choose a workflow

  1. Email received

    A customer emails your connected inbox about a snag.

  2. Find the customer

    Match the sender to their contact and find the relevant job.

  3. Create a follow-up

    Create a task for the team to review and arrange the remedial visit.

  4. Send an acknowledgement

    Confirm receipt by email so they know the issue is being picked up.

Connected inboxOne of the patio slabs is loose.Jamie Wilson · The Wilson garden
INTRFLEXJob LG-024
Jamie Wilson matched to contact
The Wilson garden found: LG-024
Task created: check loose patio slab
Acknowledgement emailed to Jamie

  1. Request submitted

    A customer sends a new request through their portal.

  2. Keep the details

    Keep the request against the customer, with the description and supporting files.

  3. Notify the team

    Configured portal notifications let the team know there is a new enquiry to pick up.

  4. Review & plan

    Review the request in the office, then convert it into a quote or job when ready.

Customer portalCould you quote for hedge trimming?Jamie Wilson · The Wilson garden
INTRFLEXCustomer requests
New request from Jamie Wilson
Hedge trimming details saved
Office team notified
Request ready for your team to review

  1. Payment recorded

    A recorded invoice payment starts the configured workflow.

  2. Check the balance

    Check the invoice is paid in full before moving to the next step.

  3. Send a thank-you

    Send the customer a thank-you email using your chosen template.

  4. Plan the aftercare

    Create a task to follow up about planting care or future maintenance.

Customer payment£6,800 received for INV-024Jamie Wilson · The Wilson garden
INTRFLEXInvoice INV-024
Payment linked to INV-024
Balance checked: £0 outstanding
Thank-you email sent to Jamie
Aftercare follow-up task created

Your inbox, jobs and customers, connected by the rules you choose.

Explore Intrflex automations ↗

Their project.
At their fingertips.

Give customers a portal they can return to without calling the office.

  • View shared job information and invoices.
  • Raise a new request, including aftercare.
  • Pay invoices online when payments are configured.
See the customer portal in a demo ↗
FIELD & FERNExample customer portal

Hello, Jamie.

Your garden is looking good.

Explore the example customer portal
Completed garden with planting, paving and a pergola

The Wilson garden

Planting & finishing

Your plans and updates, together in one place.

See how a request is handled ↑
INV-024Awaiting payment
£6,800Final landscaping works · Example amount

Interactive example only. No payment is taken.

A few things
you might be wondering.

Is Intrflex suitable for a small landscaping team?

Yes. Book a demo to find the features and plan that suit your team size and the work you take on.

Does the team need to return to the office to update jobs?

No. They can record notes, photos and progress on assigned jobs through the Intrflex mobile app while on site.

Are these automations ready to use?

The examples show how a workflow can be configured. You choose the triggers, conditions, customer matching, actions and message templates. Connected inboxes, portal access and payment services need the relevant setup.

What needs setting up for online payments?

Your payment service needs to be configured before customers can pay through a shared invoice.

You grow the gardens.
We’ll help with the groundwork.

Book a demo to walk through the features that fit your work.

Let’s take a look